Privacy Policy for EasyVolunteer

Last updated: March 27, 2026

This Privacy Policy describes Our policies and procedures on the collection, use and disclosure of Your information when You use the Service and tells You about Your privacy rights and how the law protects You. We use Your Personal Data to provide and improve the Service. By using the Service, You agree to the collection and use of information in accordance with this Privacy Policy.

1. Interpretation and Definitions

Company (referred to as "the Company", "We", "Us" or "Our") refers to the operators of EasyVolunteer.ca. Note: As of the last update, EasyVolunteer operates as a non-incorporated volunteer initiative based in Riverview, New Brunswick.

2. Collecting and Using Your Personal Data

Types of Data Collected

Personal Data: While using Our Service, We may ask You to provide Us with certain personally identifiable information, including but not limited to:

  • Email address
  • First name and last name
  • Phone number
  • Address, State, Province, ZIP/Postal code, City
  • Volunteer Profile Data: Skills, experience, availability, and volunteer history.
  • Organization Data: Social media profile links and website URLs provided by organizations.

Usage Data & Analytics

We use Google Analytics to monitor and analyze the use of our Service. Usage Data is collected automatically and may include Your Device's IP address, browser type, and pages visited. Google Analytics may use Cookies to track your interaction with the Website.

3. Communications and Emails

By creating an account, You agree that We may contact You via email for:

  • Administrative purposes: Account verification, password resets, and security updates.
  • Service updates: Notifications about volunteer matches, event approvals, or messages from organizations/volunteers.
  • Opt-out: You may opt-out of receiving non-essential updates by following the unsubscribe link in our emails.

4. Tracking Technologies and Cookies

We use Cookies to keep You logged in and analyze traffic. You can instruct Your browser to refuse all Cookies, but some parts of our Service may not function properly.

5. Use of Your Personal Data

The Company uses Personal Data to:

  • Provide and maintain the Service: Including matching volunteers with organizations.
  • Manage Your Account: Giving You access to volunteer or organizational tools.
  • Contact You: For updates or informative communications.
  • Display endorsements: Making volunteer history visible to relevant organizations.

6. Sharing of Your Personal Data

We may share Your information:

  • Between Users: When a volunteer applies for an event, their profile (name, skills, history) is shared with the respective organization.
  • With Service Providers: To facilitate hosting, analytics, and email delivery.
  • Legal Requirements: If required by law or to protect our rights.

7. Data Retention

We retain Personal Data for as long as your account is active or up to 24 months after closure to resolve disputes or handle technical issues. Server logs are kept for up to 24 months for security purposes.

8. Transfer of Your Personal Data

Your information is processed in New Brunswick, Canada. However, our service providers (hosting/analytics) may process data in other jurisdictions. We take all reasonable steps to ensure your data is treated securely.

9. Delete Your Personal Data

You can update or delete your information at any time via your Account Settings or by contacting us at info@easyvolunteer.ca.

10. Security of Your Personal Data

The security of Your Data is important to Us, but remember that no method of transmission over the Internet is 100% secure. While We strive to use commercially acceptable means to protect Your Personal Data, We cannot guarantee its absolute security.

11. International Users (GDPR / CCPA Notice)

EasyVolunteer is operated and managed from New Brunswick, Canada, and is primarily intended for users in Canada. If You access the Service from the European Union, United States, or any other region with laws governing data collection and use, You agree to the transfer of Your personal information to Canada and its processing globally. By using the Service, You waive any claims that may arise under the specific data protection laws of Your jurisdiction to the extent permitted by law.

12. Limitation of Liability

To the maximum extent permitted by applicable law, in no event shall the operators of EasyVolunteer be liable for any special, incidental, indirect, or consequential damages whatsoever (including, but not limited to, damages for loss of data or other information) arising out of or in any way related to the use of or inability to use the Service.

13. Contact Us

If you have any questions about this Privacy Policy, You can contact us:

  • By email: info@easyvolunteer.ca
  • By visiting: https://easyvolunteer.ca/contact